AIM FOR THE ARTS

Sign on the Aim Store Window

2011-12-17T11:45:00.000-08:00

Well my friends, it was a party while it lasted.

The last three years saw a handful of amazing people serve the arts in Marmora, with a sense of mission and joy. They did it because they believed in their community and the importance of the art in society. They put their vision into action and made our community a better place for it.

But, alas, there were too few people willing to pull the oars. And like any volunteer community group, there were more talkers then doers. Aim began with a lot of enthusiasm which was exciting to see. But at the end of the day, there were too few hands to carry the torch.

Do not be discouraged. You who worked so hard, led by example and the world is a better place for your presence. Blessings be to those who live with vision. Blessings be to those who carry the load to make things happen and blessings be to those who give unselfishly to make the world a better place.

MANY HANDS MAKE THE LOAD LIGHTER - HELP NEEDED!

2011-07-13T11:55:00.001-07:00

Willing hands make all things possible

NOW IS THE TIME FOR ALL GOOD PEOPLE TO COME TO THE AID OF THE PARTY

Aim owes its existence with thanks to a few very committed members who have a sense of vision and a strong sense of social responsibility for their community.

But, alas, the number is small and when that number shrinks there are fewer and fewer willing to step forth to carry the torch.

Shirley Wilson is no longer able to carry alone, on her shoulders. Aim needs the help of more willing workers.

On September 1st, Aim will need
a. A Chair
b. A Vice Chair.

Will you step forth?
Please let Fern Garside know by July 29th, if you can help.

ART IN THE PARK...JULY 30th

2011-07-06T09:57:00.000-07:00

Celebrate Marmora is looking for Artists to participate in the Art In The Park component of Celebrate Marmora. There is no fee for participating in this event. Interested artists should contact Typhany Choinard t.choinard@marmoraandlake.ca to confirm their participation. Artists will need to provide tents and tables.

ANNOUNCEMENTS

2011-05-27T16:46:00.000-07:00

1. The June/July Membership meetings are postponed. Stand bye for an announcement for the date of an August meeting.

2. The executive reports that Quilt Raffle Sales have been brisk. This is a real encouragement for AIM. Keep up the great work!

3. On behalf of the AIM executive - have a good summer. Keep watching the blog for further announcements.

HASTINGS COUNTY ARTS ROUTE.

2011-05-18T18:35:00.000-07:00

Members of AIM are invited to attend the launch of Arts Route May 24.

Arts Route was developed by Hastings County to feature creative people and artisans across the County. The formal launch of this program is being held Tuesday, May 24, at 11:30 am at the Marble Church Arts Centre in Actinolite. Special guest is the Honourable Michael Chan, Minister of Tourism & Culture. For more information, please contact Andrew Redden – reddena@hastingscounty.com

WORDS FOR THE MEMBERSHIP

2011-05-09T10:01:00.001-07:00

Thanks go out to the following members for joining our potluck dinner and April Meeting: Shirley Wilson, Jane McCoy, David Jackson, Judy Jackson, Maria Weber, Joanie Cavanaugh, Harley McCoy, Cathy O’Grady, Judy McMullen, Winston Seeney, John Hamley, Alice Keith, LeeAnn Keith, Brigitte Rittinger, Donald Armata, Joyce Fowler, Fern Garside.

IMPORTANT NOTATIONS:

1. Please drop by the store to pick up your raffle tickets for the Quilt. This is an important fundraiser for our group. We're counting on you to make it a success.

2. Thanks go out to Judy Jackson for offering to coordinate Aim workshops and classes.

3. Volunteers are needed in the store. Need we say more?

4. Have you seen the stack of art papers in the store? Would you like to create a poster to celebrate Marmora's Homecoming?

5.Raffle Tickets:
We need your help to make this successful. If you can sell two books of tickets 30, it would really help us in a big way!

6. Marmora Farmer's Market: Dave Jackson invites you to join him to sell tickets on Saturdays at the Market. Dave's email address is: david3dart@yahoo.ca.

7. Members are invited to showcase their work on our AIM For the ARTS blog. This is your opportunity to have your work on the web. Please contact Winston at frederickddaughtwinstonaaaaaatgeeeeeeeemaildaughtcom

AIM your talents

2011-05-07T11:25:00.001-07:00

AIM invites all members to set your sights for helping AIM grow to be able to vitalize our community and to promote the arts.

Do you have visiting friends? Bring them into the store to say hello.
Talk up AIM to members of our community.

And above all

Be a positive supporter and promoter of our group. Volunteer and share your talents when called upon. And above all - dare to reach for the stars.

The Arts make our community a more exciting place to be.

AIM Fundraising Quilt Sale

2011-05-07T11:11:00.000-07:00

Members are encouraged to support our fundraising quilt sale initiative. Tickets sell for $2.00 each or 3 for $5.00.

The quilt can viewed, hanging in our art shop on 29 Forsythe Street in Marmora. Drop in and take a look at it.

APRIL 21. AGM

2011-04-16T15:05:00.000-07:00

AGENDA

§ 12:00 Noon - 1:00 - Members’ get-together and potluck lunch - Keep it easy, bring whatever you please – it does not need to be substantial or complex; The primary purpose is to bring the members together. We do ask that you bring any serving utensils/dishes if required; AIM will provide plates, cutlery and napkins

§ 1:00 - welcome & report from chair Shirley Wilson

§ 1:10 - minutes from previous meeting

§ 1:20 -A report from Treasurer Jane McCoy

§ 1:30 - draw for $50 gift certificate donated by Whispered Secret Pottery Studio; all members who have paid their AIM 2011 membership will be included in draw

§ 1:40 - new business

§ 1:50 - quilt project report by Judy Jackson/Joanie Cavanaugh

§ 2:00 – 2:30 -Member presentation by Winston Seeney – Winston plans to discuss the evolution of his art featuring some of his past and current works

§ 2:30 - close the meeting

ANNUAL GENERAL MEETING

2011-01-10T11:07:00.000-08:00

Message To All Members of Atrists In Motion,

Our first 2011 General Meeting will be held:

Thursday 20th January 2011, 6:00PM at the AIM Gift Shop.

Please refer to your most recent email notice.
Thank you,

Patricia McAllister

Sept 16th meeting. Points of Interest to Members

2010-10-02T16:50:00.000-07:00

1 AIM Financial information is available on email mailouts and can be obtained at monthly meetings.

2. 5 new members have joined AIM

3. The AIM store now presents the work of 37 members

4. A new member information ‘update’ form has been provided & the form will be made available on an ongoing basis in hard and soft copy format.
-it is the intent to refresh members contact information in our membership directory on a regular basis to ensure AIMs has each members most updated information
-please complete all the cells as applicable & return

5 Store Management:
(i)Jane has completed a 10 day basic computer coarse and will now commence using the computer to complete communications and bookkeeping reports.
(ii) The store now has a ‘Guest Book’ for clients and visitors to log in and share their comments. The Guest Book may also be used for sharing AIMs calendar events.
(iii) During July and August the store was open for business:
7 days a week and Cruise Nights (except 2 occasions)

6. A back door beeper has been installed to enhance security

7. A story policy is under construction and will be presented to the executive

8. Anyone wishing to make an educational presentation at the store is advised to speak to Jane McCoy.

9.AIMs is considered a sub campus office for the Loyalist College. If you wish to provide a seminar or education session please contact Patricia.
-please keep in mind, Loyalist College requires at least 6 months pre planning time to schedule sessions/seminars.

10.Volunteers are needed to staff the store for the remainder of this and next year.

11.Appreciation expressed to Joanie Cavanaugh, Shirley Wilson, David Jackson, and Jordanna DeHahnd for presenting gifts to be used for AIM fundraising.

12.Studio Tour will be held November 5, 6, 7, 12, 13, 14
and AIMs store is included in the 2010 fall tour event

13.The Showcase of Arts is being held November 27-28, 2010
(set up November 26, 2010) at the Marmora Legion.

14. The Store Booksale continues and book donations are appreciated. Record of Funds Raised can be obtained through the treasurer.

15. New signs have been purchased for the store

16.A new webpage has been registered and is under construction. The url is:
http://artistsinmotion.

17. The winners of the raffle were:
Susan DeMille, Marmora
S. McCoy, Ottawa
B. Lynch, Marmora
Judy McMullen, Havelock

18.Joanie Cavanaugh is overseeing the Showcase of the Arts. There is room for 25 vendors.

19.Store hours have been reduced.

20.Minutes will be sent to members by BCC

21 It is recommended that a two tier entry charge policy be adopted with non AIM members paying a larger fee.

22.AIM members are advised to respect that group emails are only intended for AIM business. Members are requested to respect the privacy of email addresses.

AIM News

2010-06-22T18:06:00.000-07:00

Election of Officers

Patricia McCallister, Chairperson
Shirley Wilson, Vice Chairperson
Jane McCoy, Treasurer

Items from the May Minutes
- Applications have been presented for Additional funding from Hastings County.
Reply expected in June
- The AIM gallery has 32 members presenting their works
- Possibility of community entertainment presented
- $246 raised by book sale
- Celebrate Marmora Street Show, July 31st..coming soon
- The store is open now on Thursday evenings (Cruise night) and Sundays
volunteers needed
- Any member interested in sponsoring an education or studio function is requested to contact Jane 3-4 months in advance
- The Back office of the Store is restricted to AIM's administration due for security reasons
- AIM has received a new computer

Mark Forget, guest speaker

Marmora Legion Prepares for Summer Childrens Programme

2010-06-22T18:01:00.000-07:00

Mark Forget, President of the Marmora Legion, reported at the last meeting of AIM that the Legion continues to move towards their summer youth programme. Appreciation is expressed to Sacred Heart School for distribution of registration forms.

The Legion is sponsoring funds, the rental hall & Marc is working on B&W poster, colour poster, and dates for sessions e.g. poem, essay, public speaking
Marc is proposing Wednesdays in July and August because this is a very slow day in the Legion Branch.
Marc plans to include BBQ lunch for participants and instructors & he now has new picnic tables.

Marc now only needs a firm commitment from AIM members. The event may become a very important
part of our community fabric in future years.

Please contact Marc directly to sign up for this fabulous experience & your support for the Legion’s children & community events.

VOLUNTEERS NEEDED

May 07. 2010, Meeting

2010-05-07T13:13:00.000-07:00

Held at the AIM store in Marmora.

2010 Executive
Executive Board:
Chairperson, Patricia McAllister
Store Associate, Shirley Wilson
Advertising/Marketing, Fern Garside

There were no nominations for the following postions so executive members agreed to multitask them for the meantime. These positions require volunteers and if you would be willing to serve and assist the group by taking on any of these responsibilities, please see Jane McCoy in the store. 613-472-1278.

Secretary
Newsletter
Web Master
Membership
Advertising/Marketing
Store Associate
Funding
Education/Loyalist Sub Campus Office
Special Events

Book Sale Date: 22 & 23 May 2010
Location: Marmora Farmers Market & the AIM store (2 sales locations) Committee Members: Jane, Joanie, Gayle and David
NOTE: BOOKS NEEDED -please bring any books you wish to donate to the Book Sale to the Store ASAP. The book sale fund will go toward the purchase of AIMs new computer!

Signage Our new signage for the front of the store is now in the process of receiving competitive quotes. Sample book marks with the new signage are available at the store for members.

Raffle Date: starting 24 May 2010 (tentative) Location: AIM Store Member Donations: Joannie, Jordana, Shirley, David Tickets: $2:00 ea - For more information please contact Jane McKoy or Fern Garside or Shirley Wilson at the store.

HAITIAN FUND Jane received an official note of thanks and a receipt for the donation of $40.00

CRUISE NIGHT 2010 AIMs will be opened Cruise Nights to support the community. Anyone wishing to volunteer a few hours – pls contact Jane or Shirley at the store.

APRIL 8th Meeting

2010-04-10T07:24:00.001-07:00

The following is a synopsis of the meeting.

1. The time for the election of executive members is approaching. Please check the information package which has been mailed out.

2. The process will take place over the next couple of months. Three signatures are required for the nomination of board members and dates for the unfolding of events.

Medical Centre Mural
- headed by Jan Toland.
- painting volunteers sought

Fund Raising Book Sale
- contributions of good books by members requested. Please drop them off at the Store.

Education

Finances: Community Futures Grant $10,000
Store Rent $500/mo
Marketing & Advertising $2050
Business Plan
Heat $200
Hydro $707
Alarm $250
Insurance $743
Telephone $818
Quinte Art Membership $40
Marmora Business Association $30
Postage $170
Signage $100
Judge $300
Web Site $90
Banking $133

Store rent revenue, $4,400

Membership:
Membership dues are still coming in. AIM gained 2 new members so far this year.

Advertisement:
Fern has arranged to advertise AIM in the Umbrella magazine, Quinte Arts, Country Roads & Watershed magazine and local fair booklet with the intention of attracting more members and interest in the store venue.
A suggestion was put forward by Shirley to also advertise in local campgrounds.

Education:
Report:

There are 2 Loyalist Sub campus courses scheduled for Spring & these are advertised in the March 2010 Loyalist Campus Calendar.

Members are reminded to contact Jane with future interests & should keep in mind that preplanning e.g. 4-6 months is required for AIM and Loyalist to obtain approval and get the calendar magazine printed.

All courses need to receive pre review and approval from the Executive Board and will be discussed with the membership.

AIMs election package was sent out to the members by email and is available in hard copy at the store

The election package consists of 2 Sections, 1-Instructions, 2-Sample of nominee form and election ballot forms
The election package includes instructions and guidance for nominations and ballot process

There are two vacant positions, Chairperson and Secretary
Members who are current in their 2010 membership fees, were a 2009 member and approved by the current Executive Board may be eligible to apply for these positions in the election process.

Election for Board Members and Officers
Members who are current in their 2010 membership fees, recommended by 3 AIM members may be eligible to apply for these positions in the election process.
This is an opportunity to invite potential new members to become involved with AIM.

SCHUDULE DATE/ TIME
Delivery of 2010 Election Package

As of Thursday April 8th, 2010 at 7:00PM available at AIM Store

Nominees Applications Due Date Saturday May 1st 2010 at 2:00 PM AIM Store

Membership Election Meeting Thursday May 6th at 7:00 PM AIM Store

Nominees Presentation (2 minutes each) Thursday May 6th at 7:00 PM AIM Store

Election & Ballot Term 6th May 2010 to 7th June 2010 at 2:00 PM

Nominees Presentation (2 minutes each) Thursday May 6th at 7:00 PM AIM Store

Announcement Of 2010/2011 Board Structure Monday June 21st 2010

Eligibility to Vote
Only AIM members in good standing (2010 membership dues paid) are eligible to vote

Election Membership will need to state their membership # on the ballot to be valid - membership numbers will be made available by members on request at the store
Only one ballot per eligible member per position is allowed

Theatrical: No report given

Fundraising (Book Sale) Jane McCoy
As Gail Taylor will be away for awhile, Jane Joannie Cavanagh and Joannie will be coordinating the fund raiser-book sale.
All clean books may be donated and dropped off at the store
It would be preferred to have art related books that represent the AIM venue, however all books are appreciated
The book sale is planned the long weekend in May 2010 on Saturday and maybe Sunday
Volunteers are requested to assist with the sale and distributing flyers -please contact Jane or Joannie

Medical Art Centre-Mural (Special Events/Programs) Jan Toland
Jan submitted a proto type drawing (approx 7’ x 10’) and is awaiting ‘mock up’ approval to proceed.
Jan will be acquiring acrylic paint and supplies
volunteers are required to assist in the painting of the mural which will take place on a few Saturdays
interested volunteers should contact Jan through the store
The approved proto type drawing and more information will be featured in the next newsletter.

Art Show Joannie Cavanagh
- July 31st 2010 weekend a ‘free art’ show is scheduled as part of the Marmora festivities.

- interested members may contact Joannie at the store if they wish to set up a display.

- Joannie will be providing more information in the near future.

- anyone wishing to volunteer their time to assist Joannie would be appreciated.

4.1 New Office Space Jane McCoy

- AIMs has additional space available that is open to the community

and interested parties to rent during business hours, weekends or evenings.

The contact to arrange bookings will be Jane McCoy.
Jane will bring all requests to the Executive Board for review,
fee consideration and approval. - These activities will also be discussed at the membership meetings

4.2 AIM Blog
Winston Senney is working on the blog for AIM and will soon provide the blog address.
NEXT MEETING ACTION

Thursday May 6th at 7:00 PM AIM Store

AIM - AGM Thursday, April 7. 2010

2010-04-07T17:16:00.000-07:00

Members are encouraged to join the directorate for the Annual General Meeting to be held in the William Shannon Room beginning at 7;00 pm.

2010-03-18T16:41:00.000-07:00

ARTISTS IN MOTION – PROPOSED CONSTITUTION & BY-LAWS – FEBRUARY 1, 2010

1. INTRODUCTION
The idea of founding a coalition of local 'Artists In Motion' (AIM) in Marmora, Ontario and surrounding geographical areas has been under discussion since 2008. With the emergence of similar new art groups in Hastings County, the increased public awareness and appreciation of local artisans, the market clearly encourages local contacts and relations among artisans and other people active in the art culture.
This Constitution document is based on elements agreed upon during the January 2010 general meetings, and outlines the Constitution and By-Laws that will serve as a basis for the master and action plans for AIM

2. FOUNDING PRINCIPLES

2.1. Background
On May 1, 2008, a group of artists in Marmora Ontario met for the purpose of forming an art group. This group became known as 'Artists In Motion', and hereinafter shall be called 'AIM'.

The founding members are herewith listed and together with such other persons who may become members from time to time are to be subject to any and all By-Laws enacted and enforced while AIM remains together as a group.

a. Founding Members

Eilean Tait – Chair
Franziska Windover – Vice-Chair
Christine Dominico – Second Vice-Chair
Gail Taylor – Secretary,
Jane McCoy – Treasurer

b. Vision
AIM was founded on a desire to bring Marmora and the surrounding communities the excitement, pride, enrichment and opportunities to connect with the abundant pool of local artistic creators. AIM members are determined to increase economic
development and tourism by putting Marmora on the map by promoting its' artisan's creations.

2.2. Mission
The mission assigned to AIM is to provide its' members with a hub for local art exchange with communities, collaboration and partnerships with a view to encouraging any initiative that might improve the effectiveness of individual members and the realization of their collective goals.

2.3. Main Objectives
To fulfill its mission AIM plans to:
a. Initiate, encourage or strengthen any plans for collaboration, exchange or partnership that might improve the performance of each of its members.
b. Initiate or support any actions that might develop and maintain optimal efficiency among AIM members.
c. Develop resources and tools useful to all members.
d. Monitor, measure and document art activity to make it more widely known.
e. Highlight the benefits of local activity for the performing arts to any authorities who might influence their realization.
f. Encourage cultural exchanges in the performing arts sector; particularly for presentations, communities and co-productions.
g. Initiate or further any activity that might facilitate local commercial exchanges between artists, producers, presenters and writers.
h. Increase the visibility of AIM and showcase their efforts for clients (presenters, agents,producers), for related bodies (e.g. presenter networks), for governments or for other means of financia support (e.g. foundations).

2.4. Strategies
To fulfill its mission and meet its objectives, AIM may implement strategies such as:
a. assist each other as members of a recognized, established art association by organizing art shows, presentations and study groups
b. enable the association to retain recognized professional artists as instructors for demonstrations and workshops
c. provide local communities with an appreciation of art; from students to the elderly, as well as visitors and tourists, the opportunity to partake in an array of art; representing visual, musical and literary performances
d. maintain a vibrant and highly visible storefront for creative networking, hosting educational workshops, showcasing and the sale of artisans work
e. generate a closer relationship between artists and the community by promoting education and coordinating the development of arts and cultural projects and activities to educate and increase the public's appreciation of the arts
f. provide instructional seminars on topics related to visual, performing and literary arts
g. provide the corporate/municipal/private business sectors with an awareness of AIM and the benefits of incorporating art in their marketing plans
h. provide shared resources, equipment and facilities with other community partners

2.5. Values
Aim will not tolerate any discrimination based on race, ethnic origin, skin color, language, sexual orientation or religion. The values that will guide the decisions and actions of AIM are cohesiveness, consistency, mutual aid and synergy.

a. Cohesiveness: The quality of a group that functions without one member's stifling of another, The cohesion of a group is the product of all the forces acting on its members to keep them within the group.
b. Consistency: The stability of a group founded on permanent needs or motives and organized essentially around those goals.
c. Mutual aid: The reciprocal actions of aid and support.

d. Synergy: The interaction or cooperation of two or more members to produce a combined effect that is greater than the sum of their separate efforts.

STRUCTURE

3.1. Legal Structure
The legal structure will be a not-for-profit (NFP) organization instituted in accordance with the Province of Ontario & operates under Ontario Corporation Number #1781296.

3.2. Designation
The name of the association will be 'Artists In Motion', which could be abbreviated to AIM and was registered December 18, 2008 in the Province of Ontario. The legal address of the not-for-profit-corporation known as Artists In Motion (hereinafter referred to as AIM) is located in the Municipality of Marmora & Lake, in the Province of Ontario. The head office shall be: 29 Forsyth Street, Box 736, Marmora Ontario K0K 2M0 or at such place therein as the directors may determine.

3.3. Fiscal Year
Unless otherwise determined by resolution of the Board, the fiscal year for AIM will be the first day of January at 08:00am local time and end the thirty first day of December at 04:00pm local time, as recorded in Marmora Ontario K0K 2M0 Canada.

3.4. Membership Categories
The members are integral to the very existence of Aim and will be categorized as follows:

a. Full Members

Have access to all services for members.
Have the right to speak and to vote in meetings.
Can be elected to the Board.
Can be elected as Chairperson of AIM.
Can host the head office.
Can use the designations 'Artists In Motion' or 'Member of AIM' with the Board's approval.

b. Emerging Members
Have access to all services for members.
Have the right to speak and to vote in meetings.
Can be elected to the Board.
Can use the designation 'Member of AIM' with the Board's approval.

c. Network Associations
Cannot be elected to the Board.
Only the association executives can attend meetings and have access to services for members.
Only the association head office can use; 'Member of AIM'.

3.5. Board Members

a. the governing body of AIM shall be the Executive, hereinafter referred to as the Board.

b. The Board will be made up of a minimum of five (5) officers known as: the Chair, the Vice-Chair, the Past Chair, the Secretary and the Treasurer and other persons as determined by the Board.

c.
The Board shall:
Meet at least four (4) times per year or more if necessary to conduct the affairs of the Corporation Strive to ensure the success of the organization by raising money and securing appropriate funding.
Provide special skills.
Act as ambassadors to the community.
Develop the annual budget.
Determine programs and services.
Enhance public relations.
Ensure adherence to legal obligations and maintain code of ethics.

d. Board members will be elected at an annual meeting for members.
e. The Board may make a recommendation to the membership to award special re-numeration out of AIM funds, to any Director who performs any special work or service for AIM, outside the work or service required of a Board member.
f. The Board may temporarily fill a Board vacancy by appointment until the next AIM General Meeting (AGM). At the next AGM the membership will vote to fill the vacancy.
g. Upon vacancy of the Chairperson, and should the immediate Past Chairperson be unable to serve, the Board shall appoint the Vice Chairperson as an interim acting Chairperson until a new appointment/election has been resolved.

3.6. Chairperson
The Chairperson will be elected by the general assembly at the AGM and during the term of office he/she agrees to perform the following responsibilities invested in this position:

a. Presides at all general and executive meetings.

b. Adhere to agenda by only accepting related discussions.

c. Prioritizes agenda for the membership.

d. Maintains order and keeps the discussion flowing.

e. Starts, maintains order and adjourns meetings.

f. Knows meeting procedures and protocol.

g. Provides due diligence, best practice incentives and decision making for the membership.

h. Professionally represents and leads the organization.

i. Provides delegation of signing authority for fiscal matters and co-signature with the Treasurer of Board officers as appointed by the Board.

j. The Chairperson may vote only in the case of a tie.

k. Provide continuity and assistance to the new incoming Chairperson.

l. Provide continuity and assistance to the Board as required when called upon as the 'Past Chairperson'.

3.7. Vice-Chairperson

The Vice-Chairperson will be elected by the general assembly at the AGM and during the term of office he/she agrees to perform the following responsibilities invested in this position:

a. Fulfills the duties and responsibilities of the Chairperson, as required, including the vacancy of the Chairperson's position.

b. Conducts membership drive initiatives.

c. Provides assistance to the Chairperson as required.

d. Acts as a communication liaison for the Chairperson.

e. May co-sign with the Treasurer.

3.8. Secretary

The Secretary will be elected by the general assemble at the AGM and during the term of office he/she agrees to perform the following responsibilities invested in the position:

a. Provide executive support to the Board of Directors.

b. Prepare meeting notices, agendas and other Board materials.

c. Produce quality correspondence and meeting minutes.

d. Accurately maintain, in a safe and orderly manner all business records, meeting minutes, correspondence and all official Board documentation and records.

e. Accurately record and produce minutes from all Board and membership meetings, ensuring the exact wording of each motion and action as; defeated, carried, or other.

f. Maintain up-to-date contact information lists; of members, associates and other links.

3.9. Treasurer

The Treasurer will be elected by the general assembly at the AGM and during the term of office he/she agrees to perform the following responsibilities invested in this position:

a. Establishing funding requirements, negotiating and securing short and long term sources of funding.

b. Management of existing debt, monitor terms and conditions of credit agreements, calculate and report on financial covenants.

c. Establishing and maintaining strong relationships with banks and other key financial partners.

d. Responsible for developing customer financing solutions.

e. Cash management includes; updating daily, weekly and monthly cash projections; working capital management; investment of cash surpluses and the servicing and repayment of debt.

f. Create and update policies and procedures relating to finances, insurances and Harmonized Sales Tax.

g. Develop and update financial management reports.

h. Provide support to the Board in development initiatives, market opportunities and strategic planning processes.

i. Receives all membership dues and issues receipts.

j. Provides monthly and regular reports to the Board, Chairperson and/or if requested to a finance committee to review the financial activities of the Corporation.

k. Disperses funds, issues and co-authorizes cheques with the Chairperson or Vice-Chairperson.

l. Manage & co-ordinate the store retail space and provide storefront management with the full co-operation of the storefront committee.

m. Maintain and keep the business seal in a secure location.

.10. Duty of Care for Board Members

During the term held as a Board member:

a. Cannot abandon responsibility.

b. Have a legal responsibility to protect assets.

c. Must attend all Board meetings, unless absence is pre-approved by the Chairperson.

d. Make correct decisions through serious consideration and deliberation with the Board members before the action is taken.

e. Ensure Board minutes reflect actions (expected or taken).

f. Serve without payment.

g. Shall not without the written approval of the Board:

Borrow or lend money or enter into any financial commitments.
Purchase or contract to purchase any goods or services.
Sell or contract to sell, any property of AIM other than the type of property (retail goods) bought and sold in the regular course of operating the AIM store.
Borrow or lend AIM collateral or monies.
Enter into any financial commitments on behalf of AIM.
Shall declare any conflict or potential conflict of interest to the Board.

3.11. Terms of Office for Board Members

a. Board members will serve on the Board for a term of two (2) years, with terms being staggered to avoid electing a completely new Board in any given year.

b. Board members whose terms have come to an end may be elected for only one (1) additional term in the same Board position.

3.12. Scope of Obligations for Board Members

During the term of office, all Board members are expected to and agree to:

a. Be loyal to the organization.

b. Act in a manner not exceeding their powers as Board members.

c. Not cause the organization to do anything exceeding its' founding principles.

d. Must disclose any conflict or potential conflict of interest(s).

e. Must be prepared to sit on committees
f. Must participate in fundraising activities.
3.13. Conditions for Exiting from the Board

a. Without Board approval, he/she fails to attend two Board meetings within one fiscal year.

b. He/She is unable to perform their duties for reasons that are acceptable to the Board.

c. He/She ceases to be a resident of Ontario.

d. A letter of resignation is accepted by the Board.

e. He/She dies.

3.14. Business Seal

Correspondence from AIM must have the business seal stamped on all documents to officially recognize the commitment from the Board and its' members. The business seal will be applied (stamped) by a Board member at the time and place of the authorizing signature from the Chairperson which action shall be witnessed by the Board members. The business seal shall be maintained & kept in a secure location by the Treasurer.

4. OPERATIONS

4.1. Official Language

The official language of AIM is English.

4.2. Head Office

For the first three (3) years of AIM's existence and until changed in accordance with the Founding Act, the head office will be in Canada, at the AIM store in Marmora Ontario. After the initial period of three (3) years, the head office may be located according to the Board's determination.

4.3. Membership Fees & Application Form

Members will pay an annual fee to maintain their membership status.
Fees are only acceptable in the form of a cheque or cash. A post dated cheque is not acceptable. Please Note: there will be an administrative charge of $25.00 applied to any member whose cheque is returned as 'insufficient funds'. Replacement membership fee and the administrative charge will, at this time, be only acceptable in the form of cash.
At the discretion of the Board, full payment will restore all membership benefits.
Effective January 31, 2010 the annual membership will be based on four (4) classes of membership:
Individual/artist…………………………………………….$ 30.00 a year
Full time student (under 21 years of age)…………………..$15.00 a year
Associate/business………………………………………….$ 40.00 a year
Family………………………………………………………$ 50.00 a year
Membership shall be open to all persons able to use the services and willing to accept responsibilities of membership, including but not restricted to the right to vote, hold office and to serve on committees and who pay the annual fee set forth herein.
All members will be required to pay the current annual membership fees within thirty (30) days notice of the amount due, or as posted by the Board.
New members joining after November 1st of the current year, shall pay the full membership fee for the current year & that will in fact give them paid membership for 14 months.
Membership and all related fees shall be non-refundable should a member exit AIM.
The membership application form is available from the Secretary or at the AIM store.
Membership application forms must be signed by the applicant and accompanied by the appropriate membership fees.
It is the responsibility of each member to notify the Secretary of any changes in your contact information, such as: change of address, telephone number, e-mail address, etc.

4.4. General Assemblies

AIM must hold at least one (1) AGM per fiscal year and it shall always be held on the first Thursday each/every April.
AIM may also hold special meetings as called for by the Board at any time.
As long as AIM membership remains not less than twenty (20) members, the Board should favor decision- making by the general assembly.
The Board may also form committees with specific mandates, increasing the involvement of the AIM members.
The Secretary shall cause to be mailed or e-mailed to every member in good standing at their address as it appears in the membership list, a notice telling the time and place of any scheduled meeting.

4.5. Regular Membership Meetings

Regular membership meetings will be held on the first Thursday of the month, on a quarterly basis.
Meetings will be held at any time/place as posted by the Board, with preference given to the meeting room at the AIM store.
Members may not transact any business without previous notice and Board approval that may contravene the constitution or by-laws and any amendments to the constitution or by-laws.
Voting Rights: Each member (in good standing) attending a meeting shall be entitled to one vote for each applicable agenda item.
Proxy Voting is not allowed by AIM. Proxy means the authority to represent/vote or act for someone else.
Voting Procedure: At each meeting with members present and in good standing, members shall declare their acceptance/rejection of agenda items by a show of hands. A declaration by the Chairperson of the meeting, that a resolution has been carried or not carried shall be announced. The Secretary shall record the resolution in the minutes of the Corporation, shall be proof of the fact without number in favor or against.
Quorum: means the minimum number of members that must be present to validate the proceedings of an assembly. A quorum for the transaction of business at any AGM shall consist of no less than one third (1/3) of the membership present in person.
Order of Business Agenda: As directed by the Chairperson (or alternate) meetings shall be conducted in the following order of business:
Call to order.
Reading & approval of previous meeting minutes.
Business arising from minutes.
Treasurer's report.
Committee(s) report(s).
New/Other business.
Appoint time/date of next meeting.
Adjournment.

4.6. Board Meetings

Meeting Schedule
There will be at least four (4) meetings per fiscal year. The meetings may be held at any time &/or place but preferably at the AIM store.

Protocol for Meeting
Meetings may be held in person, by telephone, by video conference or by any other technological means among members.
A meeting may be replaced by a written resolution if it is adopted unanimously.
A quorum is met when a simple majority of Board members are present.
Board members will not receive a salary.
4.7. Financial Operations

a. Head Office

Head Office/Storefront costs will be covered by membership fees, space rentals, & classroom fees. The Head Office/Storefront costs will/may include:

Legal and administration fees.
Communications.
Website hosting and updates.
Stationery.
Meeting costs (conference calls, etc.).
AIM does not foresee the hiring of staff employees at this time, but certain work may be contracted out. Expenses to be covered in the first years may include: start-up costs,

logo design, store fixtures, signage, website design and development with links to members, etc.

A funding grand from Economic Development may also assist in the paying of operating costs as needed for the Head Office/Storefront.

b. Special Projects

Special projects may be financed by; special fees, grants from government agencies or contributing municipalities. Some examples of special projects are: creating a database; developing a lobbying plan; developing a training program; or hosting a forum.

c. Cost-Sharing Among Members

All AIM members will favor policies of cost reduction and of reciprocity with each other.

5. ACTION PLAN FOR 2010

From now until December 31, 2010, the objectives will be to agree upon a common vision and vocabulary and to establish priorities among the projects that will excite and be of interest to AIM members

5.1. Finalize the constitution of the coalition.

5.2. Logo design.

5.3. Website planning.

5.4. Mural project at Medical Centre in Marmora.

5.6. Celebrate Marmora – community festival participation by AIM.

5.7. Art & Craft Show in November, 2010.

5.8. Studio Tour.

5.9. Other fundraisers (not finalized at this time).

5.10. At the first general meeting of each fiscal year, new & existing projects for the current calendar year will be discussed & decided upon.

6. STANDING SUB-COMMITTEES

6.1. The Executive may create any sub-committee as deemed necessary to fulfill the aims and objectives of the organization. Said committees shall report directly to the Executive.

6.2. The committee chair shall appoint the members of the respective committee, who shall be members of AIM, and report the member names to the Board and the Secretary.

6.3. The action of the committees shall be subject to the authority of the Board.

7. AUDITOR

AIM may appoint an Auditor or an audit committee to audit the accounts of AIM.

No Board member of AIM shall be the Auditor.

8. DISSOLUTION

In the event of dissolution of AIM, all liabilities and obligations of AIM shall be paid, satisfied and discharged or adequate provision made. Any remaining funds that are in the treasury at this time, shall be given to a non-profit organization as determined by the majority of the remaining members.

9. BY-LAWS

These by-laws shall not be altered or added to except by a special resolution at the AGM.

The interpretation of these by-laws or any other matter not provided for, herein shall be referred to the Board, whose decision in the matter shall be final.

Passed by the membership this ________ day of _______________, 2010

X_________________________ X_________________________ X_________________________

Chair (print name above) Vice-Chair (print name above) Treasurer (print name above)

X_________________________ X_________________________ X_________________________

Chair (signature above) Vice-Chair (signature above) Treasurer (signature above)

Important Announcement for AIM Membership

2010-02-22T15:55:00.001-08:00

Our Annual General Meeting will be held March 4th. Hope to see you there.

Anyone who is interested in putting their name forward for election to the Executive Board of AIM can phone me for more information or send an email for more information. We need members who are prepared to serve on our Board so that we can continue to operate and grow in the best interest of all our members. Please give it some thought. You can make a difference.

Comfort Country Photo Contest

2010-02-20T10:50:00.000-08:00

Comfort Country, Photo Contest.

"Give us your best shot!" Contest closes March 31, 2010. Winning picture will appear on the Comfort Country website and possibly on CHEX tv, Peterborough.

Please click here to be taken to the website for further information.

Blog Announcement

2010-02-17T03:10:00.000-08:00

Secretary, Gail Taylor has been in communication with me, about the blog, and writes to say that at least one member has suggested that the blog become a format for profiling and presenting the works of our members. This would launch many of our members onto the world wide web and expand our profile.

I would recommend that you click here to be taken to the Fredericks Artworks Blog to see how this site presents the works of artists.

This blog follows the format,
a. picture of artist
b. biography of artist
c. picture of artist's work
d. link to artist's website

The Fredericks Artworks blog is cyclical and it re-presents the works of its profiled artists from time to time.

When the subject of our blog's direction is presented at our monthly meeting, please feel comfortable to but your imput forth.

As blog editor, it is my desire to serve the needs of our group and am willing do take the blog in any direction AIM wishes.

Forthcoming Monthly Meeting Announcement

2010-02-03T18:28:00.000-08:00

Secretary, Gail Taylor sends this announcement:

Our meeting this month will be held at the store, 29 Forsyth Street at 7: pm.

January E-Newsletter Mailed

2010-01-15T15:29:00.000-08:00

Thanks go out to our secretary Gail Taylor for putting forth an excellent, informative, January Newsletter.

Gail covers such items as:
1. AIM's forthcoming constitution presentation and opportunity for membership imput
2. Forthcoming AGM and election of new officers
3. Message of congratulations to member Michelle Champagne and the birth of her daughter.
4. And a vast selection of courses and membership educational opportunties

-Chris Faier,'How to Become a Published Poet'
-Pat McAllister, writing course
-Herb Menzies workshops on publishing
-AIM member Arlene Armstrong's forthcoming classes on stained glass work
-Campbellford Classes in Folk Art, drawing, digital photography, Oil painting,
Acting, Characatures,
-Peterborough, stained glass, etching, and creative soldering

For further information check the January Newsletter.

Susanna Moodie, Art and Marmora

2010-01-11T18:05:00.000-08:00

Throughout her life Susanna turned to water colour painting for both pleasure and profit (see Roughing It in the Bush, chapter 11 and Susanna's letter to Catharine, November 18, 1866). Her subjects were mostly floral and she sometimes included small animals or birds in the composition. Occasionally Susanna sketched small scenes, such as her series of water colour washes of the mines at Marmora. Some of the many pictures she sold to augment her income were painted, not on paper, but on dried maple fungi -- a popular curiosity for late Victorian collectors.

Click here to see the source

Artists Wanted

2009-12-28T18:50:00.000-08:00

..............for the First Annual Celebrate! Marmora Fine Art Show, July 30-Aug 1, 2010, sponsored by Marmora and Lake and Artists in Motion and set in Tourist Country’s beautiful Memorial Park by the Crowe River on Highway 7.

More information will be posted about Celebrate Marmora in the near future.

Inside Our Gallery

2009-12-10T15:50:00.000-08:00

Photographer: Bill Murphy

Welcome to our little shop on Main Street

2009-12-07T05:27:00.000-08:00

featuring the works of some 40 local and regional artists

Grand Opening
29 Forsyth Street

December Meeting Minutes

2009-12-05T17:11:00.001-08:00

Artists in Motion Minutes
December 3, 2009

In attendance: Gail Taylor, Rose Payer, Eilean Tait, Christine Dominico, Shirley Campbell, John Hamley, Winston Seeney, Bill Murphy, Bob Broadbent, Jane McCoy, Jan Toland, Joanie Cavanaugh, Pat McAllister

Christine welcomed everyone. Kudos will appear in newsletter.
Report on Showcase of the Arts by Shirley Campbell.
Shirley’s report will appear in more detail in the December newsletter.
There was a discussion regarding ways of improving this Artist in Motion show.
Action:
Rose moved that Shirley Campbell be appointed the chair of a sub committee that will start planning for next year
Joanie seconded the motion and the motion carried
Shirley consented to be chair of the Showcase of the Arts Committee.
Action:
John moved that all event committees be encouraged to record what activities they did in preparation for an event so subsequent organizers will have a bank of information to go on.
Shirley seconded the motion and the motion carried
Membership Renewal
Gail reported that only a limited number of memberships had been renewed.
Action:
She said that she would have a reminder in the newsletter in December and January
Christine and Gail reported on their meeting regarding the AIM web site.
Christine explained that AIM does own their domain name and website content.
We need to have an FTP writer so that files could be uploaded to the site. We can request changes from Aubrey who is our technician but we cannot make changes ourselves.
Action:
Gail will download the FTP writer and communicate with Aubrey re website.
Winston will create an Artist in Motion blog.
2010 Calendar
Sub committees will be set up to:
· enable long term planning
· prevent burn out of executive
· reduce the number of general meetings
· greater efficiency of time at general meetings
Action:
Gail will provide a more detailed explanation in the newsletter.
meetings:
Action:
John moved that we continue to meet once a month until the committees are set up and every two months thereafter.
Jane seconded the motion and the motion carried
Due to the fact that our present recording secretary works through the day, meetings will continue to take place in the evening.
Action:
When possible, general meetings will be held at the store.
Events
Action:
The following people have agreed to chair subcommittees
Eilean Tait Theatrical
Shirley Wilson Showcase of the Arts
Christine Dominico Celebrate Marmora (formerly Art in the Park)
Winston Seeney website and blog development
Gail Taylor nominating committee
Jane McCoy constitution and rules of procedure
Annual General Meeting and Election of Officers
· Jane will send out the proposed AIM constitution the first week in February to all members.
· Members will have until February 26th 4 p.m. to recommend changes.
· March 5th constitution meeting
· March 25th the final copy of the constitution will go out to all members.
· The constitution will be voted on at Annual General Meeting April 8th.
Christine submitted her resignation as chair of Artists in Motion. The resignation was received with deep regrets and Christine was complimented for her role in the organization of Artists in Motion. She will stay on in a volunteer capacity and will be chairing the Celebrate Marmora event.
Action:
The following individuals have agreed to operate as an interim executive until the Annual General Election
Jane McCoy
Shirley Wilson
Pat McAllister
Gail Taylor
Judy McMullen
Fern Garside

Showcase of the Arts

2009-12-05T12:57:00.000-08:00

AIM recently held its 2nd annual Showcase of the Arts, in the Marmora Town Hall.
The event featured the works of about 20 artists.

THE ARTS COME TO MARMORA

2009-12-03T20:12:00.000-08:00

inside our gallery